In today’s article, I am going to tell you What is Online Whiteboard? so if you want to know about it, then keep reading this article. Because I am going to give you complete information about it, so let’s start.
The Covid pandemic came and changed the perception of the workplace forever. While numerous employees worldwide enjoyed increased work flexibility and work/life balance, others felt isolated.
One of the negative sides of remote work is that people tend to spend 25% more time in meetings discussing what needs to be done, Instead of doing it.
So innovation and collaboration suffered, while work-for-work was on the rise.
Now when more and more leaders are thinking about offering hybrid work opportunities that take the best of the office-based and remote world, you may wonder what digital tools will enhance the collaboration and performance, and productivity of your hybrid team.
One thing is sure. Besides advanced communication and project management platforms, you should also include visual collaboration platforms like an online whiteboard in your tech stack.

Today’s article focuses on the same,i.e, “What is Online Whiteboard”. The articles entail each bit of information necessary for you to know.
Let’s get started!
Table of Contents
What is Online Whiteboard?
An online whiteboard is designed to give teams a whiteboard they can use to collaborate digitally from anywhere they have access to the internet.
A whiteboard may be used to present and explain, plan and create with the group, jot down ideas, and visualize thoughts and concepts, among many other ideas.
Online whiteboards provide the same function as physical whiteboards, but without their restrictions. The latter is constrained by available space and the number of additions you may make. It is only accessible to those who are present in the same space.
Online whiteboards are computer programs that are available as browser-based tools or as applications. They enable teams to communicate visually and in real-time when apart.
Irrespective of where you’re joining, you’ll get the same online whiteboard space if you join via your company meeting link. You may contribute content while everyone else can view it in real time and engage with it as needed.
Although it is possible to work together in video conferences using actual whiteboards, this is not the way collaboration should be done in the twenty-first century. Teams may enhance their collaboration processes and boost their productivity and creativity by using online whiteboards.
In fact, the inclusion of online whiteboards in video conferences transforms them from just communicative events into genuine collaborative ones.
Why an online whiteboard?
An online whiteboard helps in facilitating team activities. But how? Read the mentioned points below.
- To enhance remote team collaboration procedures.
- On a common board, teams can collaborate and see anything they do in real-time.
- To make ad hoc collaborative sessions and online meetings more effective.
- You may conduct a workshop entirely online and from a distance thanks to them.
- To encourage team creativity when working online.
- To encourage creativity even when employees are working remotely.
- To put agile principles into practice and establish an efficient virtual workspace.
There are several other reasons why using an online whiteboard would improve team cooperation. These were the most notable ones.
How can a whiteboard be shared online?
Typically, you work with people on an online whiteboard by inviting them to join. Either sending an access link or sending an email invitation to participants are common strategies.
A QR code can assist in enabling access to the board if there are many individuals in the same space, for instance, when you are doing an on-site workshop with a large number of people digitally. People can access the project by scanning the QR code with their devices.
Include the URL to the whiteboard in the meeting invitation you generate electronically. Bringing the participants to your whiteboard at the beginning of the session will save you time. Make sure to create SharePoint calendar which will allow to keep participants more engaged and in the know of any changes.
Uses for online whiteboards
Working with an online whiteboard opens up an infinite number of use cases and offers no restrictions on your creativity. It truly is up to you and your team how you use your online whiteboard.
However, here are some tips to maximize your online whiteboard:
1. Participate in online conferences
If you wish to use collaborative procedures in your online conference, online whiteboards are ideal. With the use of the online whiteboard, you may start interactive meetings with your entire team rather than just exchanging material by sharing your screen. There are various methods to utilize an online whiteboard during meetings:
- Make the agenda for the meeting.
- Establish a meeting flow
- Make use of collaborative note-taking during meetings.
- To quickly choose the best proposal, note suggestions throughout the discussion and vote electronically.
- Set a timer for each item on the agenda and many others.
2. Digitized Workshops
Your seminars may be entirely digitized using the online whiteboard, and you can even hold them remotely if necessary. The digital equivalent of an analog workshop, the online whiteboard enables you to work with posters, cards, theses, questions, and other workshop components.
3. Presentations
Presentations made using a whiteboard differ from those made with PowerPoint. You can more easily visualize your ideas on a whiteboard. It is a brand-new approach, not a substitute.
4. Brainstorming
If everyone is in the same room, it is relatively simple to generate ideas in a group using cards. It becomes more challenging if you have to think creatively at a distance. A really wonderful way to be creative in a team with spread-out team members is to add your thoughts on cards to an online whiteboard.
5. Mind-Maps
A well-known method for developing, organizing, and visualizing various concepts is the use of mind maps. The benefit of creating a mind map on an online whiteboard is that you may utilize all of the capabilities of the whiteboard in addition to the mind map, so your mind maps are not only restricted to text. All the information on the whiteboard may be combined into an unlimited multimedia mind map.
6. Planning
The online whiteboard offers a variety of planning activities and approaches that might help you organize your next marketing event or adopt a more agile working style.
7. Making Decisions
It is vital to acquire the necessary knowledge in order to make the best judgments. On an online whiteboard, you can quickly access and visualize every factor important to your decision. Frameworks for making decisions can also be used.
8. Teaching
There are many different ways to use an online whiteboard for instruction. You can improve remote teaching and learning by using an online whiteboard. Your traditional board may be replaced with a virtual one, giving your pupils access to a digital classroom.
9. Think creatively
Multiple stages of the design thinking process are supported by online whiteboards. Online whiteboards are particularly helpful for conducting the Empathize, Define, and Ideate phase tasks. Online whiteboards are used for many different things, including brainstorming, persona creation, information gathering during the research phase, and more.
Conclusion:)
The changed circumstances in the way we work nowadays demand leaders with fresh ideas and innovative approaches. If you think that you can create a successful hybrid workplace by relying on outdated tools and processes, think again.
You need to create a supportive and accessible hybrid work environment focusing on cross-team collaboration. If you use advanced digital solutions like visual collaborative tools, among others, you will gain a competitive edge over others when it comes to attracting top talent.
More importantly, you will make your employees happy and more engaged in their work. And, finally, every employee will get an equal chance to showcase their skills and share ideas.
For all these reasons you need to include online whiteboards into your tech stack. And for one more reason: to keep going with the flow when others cannot reach your level of expertise or your willingness to get things done right away and with no delay!
Read also:)
- What Skills Required for Graphic Designer: The Beginner’s Guide!
- How to Write a Newsletter: A-to-Z Guide for Beginners!
- Best Inventory Management Software in India: A-to-Z Guide for Beginners!
So hope you liked this article on What is Online Whiteboard? And if you still have any questions and suggestions related to this, then you can tell us in the comment box below. And thank you so much for reading this article.