5+ Tips How to Host a Virtual Event Online: A-to-Z Guide for Beginners!

If you want to host an online event, then I will tell you about 5+ Tips How to Host a Virtual Event Online, so if you want to know about it, then keep reading this article. Because I am going to provide you with complete information about this, so let’s start.

As you all know, in today’s time everyone is resorting to online events to avoid corona and save time. Because it is also much more affordable than the actual event. That is why it is very popular in today’s time.

But in today’s time, there are many people who are not able to host a successful online event. That is why today I will tell them complete information about How to Host a Virtual Event Online, how you can host it. And what are the things you need for this?

How to Host a Virtual Event Online

So let’s get complete information about How to Host a Virtual Event Online without wasting any time. So let’s get to know about it right away.

5+ Tips How to Host a Virtual Event Online!

There is no doubt we are living in the era of everything online. Particularly, virtual events, meetings, and webinars keep growing exponentially. Business marketers and entrepreneurs, among others, are reaping the benefits of these events.

So, it makes sense to want to join in on the trend. But, the truth is, it can be a big undertaking. There is so much to plan, organize and understand with technology – but we’ve got you covered. The following five tips will help your virtual gathering be a success! 

Pick the Right Webinar Platform!

Hosting webinars have become a great way for companies to reach bigger audiences than they would have previously with hosting in-person events. They are so successful because of their relative scarcity, the personal relationships that are built between the host and the audience, and the educational value

To achieve the best success, you need to pick the right platform. This will help you maximize engagement and attendance, as well as learn the most important insights through data. 

1. InEvent

InEvent is a dynamic audio-video solution that has the ability to create, recreate and customize a variety of virtual interactions ranging from Webinars, to live broadcasts, panel discussions, summits, networking sessions, conferences, and spanning across the pharmaceutical, educational, corporate, and event tech industries.

The platform has cutting-edge mobile technology to make interactions and engagements with your attendees whole new levels with quizzes, gamification, interactive newsfeed questions, networking, and agenda.

With InEvent’s Live Studio you can have a TV-like streaming experience with all devices. It is the audio-visual solution you need to go beyond your events and webinar interactions.

Users can edit real-time videos in simultaneous collaboration without uploading files or using any external software. Its cloud-based platform will host your files and enable your access from anywhere.

The platform provides cloud-based servers being a repository for your video files and also marketing and analytics features to give an all-in-one solution to the clients.

2. WebinarJam 

If you are in marketing or sales, the best webinar platform for you is WebinarJam. The various landing page template and customization options allow you to give your audience a great experience. It also has built-in A/B testing to help maximize registration rate, live engagement tools, and CTA to help close sales during the event. 

One of the most appealing features of this app is that, aside from its own system, it can broadcast your event or webinar to YouTube and Facebook Live. It also makes post-event communication super simple. 

All in all, it’s a very intuitive platform, and it lets hosts (and co-hosts!) easily share their content as well as engage with the audience.

3. BigMarker

If you are a small business, go with BigMarker. It has custom branding, flexible email sequencing tools, platform flexibility, and diverse webinar types that will help your business succeed. 

The two strongest features of this platform are its CRM integration and its customization. Choose how the event page will look, add your brand, choose how you sell or give out tickets, and more! The starter plan is comparatively very cheap, too.

4. EverWebinar

EverWebinar is usually best for auto webinars. This allows you to create a fully automated webinar funnel that sends out follow-up emails. The analytics dashboard also helps give you a clear understanding of who attended. 

One particular perk of this app is that you can also run automated events instead of only live ones. The platform lets you add polls and other interactive tools to your webinar, so you can interact with your audience even if you are not there.

When it comes to your party, the characteristics listed above should help you determine which one will be the best for your gathering.

Pick the Right Recording Software!

In case a member of your audience needs to step away, a group of people can’t attend, or you would like to go back to review your virtual event, make sure you are recording it! There is various recording software out there that can help. 

1. Loom 

The first one is Loom. It’s a popular video platform that is used for remote communication, screen recording during video chats, and sharing videos with multiple recipients. It also provides analytics to help you see how well each video performed. 

Loom, however, has several disadvantages. It won’t allow you to Livestream your videos, only enterprise account users get priority support and customer help, and it has very few integrations with platforms. Loom also does not allow you to create video channels or playlists for videos, which is a common feature offered by almost all video platforms.

2. StoryXpress 

There are also some great alternatives to Loom. For example, StoryXpress offers a solution to help you create, host, share and analyze video performances. Where Loom lacks, StoryXpress has all the bells and whistles. It integrates with SaaS tools like HubSpot, MailChimp, Pipedrive, ActiveCampaign, and more. 

The software allows you to customize your video player, add a call-to-action button, create team libraries and so much more. StoryXpress is rich in its integrations and provides advanced analytics to help you track your virtual event’s success!

3. Vimeo

Vimeo allows you to create, edit, customize and share your videos. Users can live stream, see advanced analytics data and receive great customer support. It also offers its creators the ability to make money through subscription models. They are subscription video on demand, ad-supported video-on-demand, and transactional video-on-demand. 

Vimeo allows you to live stream, screen record, create videos using templates, hire a video professional, and license stock footage. 

Test it Out

Using new technology can be tricky. Make sure to test out your platform and software before your big event. If something goes wrong or you have a question, don’t hesitate to reach out to the platform or software companies for assistance. 

Take a Break! 

When was the last time you were able to focus on one particular thing for a long, extended period? If you can’t remember, you’re not alone. Only 40% of attendees for virtual events pay attention from the beginning to the end. For the majority of attendees, our attention spans don’t last very long and distractions often keep us from focusing. 

If your webinar lasts more than an hour, instead of (or aside from) working to maintain your audience’s attention for the entire event all at once, try taking a break! 

Use a Moderator to Engage with the Audience 

Have you ever had a group project where too many people tried to be the leader and it just didn’t work? It can be frustrating and little work gets done. That’s why it’s important to have a moderator who has excellent speaking skills for your virtual party. 

The role of the moderator is vital. They ensure a seamless experience for all the participants and act as the leader. The moderator oversees the event, so the session facilitator (or the person throwing the party) can focus on fixing technical issues and other elements of the party. The moderator can help keep people on track and entertained

If you don’t have a moderator for your party, you can hire one! If you still aren’t sure why you should pay for a moderator, here’s a summary of the job description: They oversee message boards, chat rooms, and content to make sure that everything is up to the host’s standards. And If there are restrictions on speech during an event, the moderator will turn those comments off. 


Hosting a virtual event can be stressful and time-consuming. But, it is worth it! There is plenty of platforms, software, tips, and people out there to help your event be a success.

Make sure you choose the right platform that fits your specific needs – live or automated. 

If it’s a live event, have a separate person moderating the event. 

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